BRUNEL Hiring Executive Assistant in Canada🇨🇦 Salary C$ 82000/year Apply Online

Company:	BRUNEL
Job Role:	Executive Assistant.
Experience:	(1-2 years).
Vacancy:	10+
Qualification:	BE/BTech, ME/MTech.
Salary:	C$ 82000/year.
Location:	Toronto - Canada.
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Apply Mode:	(Online)
Deadline:	Not Mentioned

About the Company:

What are you going to do

Responsibilities

Scheduling management:

• Lead the daily calendar management of one or more department members - including scheduling, meetings prioritization, scheduling conflicts, updating availability, authorizing changes to dates and locations, etc.
• Prioritizing and organizing time and ensuring that the business partners are adequately prepared for each day's activities (e.g. Agenda, pre-read materials, etc.)
• Interacting with individuals from other organization's and external parties in coordinating schedules
• Assistance with visitors

Communication management:

• Serve as the key contact person in the area to minimize disruptions for the direct and indirect business partners
• Directing incoming requests and faxes to the appropriate personnel
• Handling e-mail responses as requested by the business partners (read, evaluate, respond, forward, and/or delete as appropriate)
• Compose first-draft documents from rough information from business partners
• Edit and proofread documents for content, style, and accuracy
• Preparing agendas and distributing minutes
• Coordinate translation of key affiliate wide communications from business partners

Operational support:

• Be trusted to take on special projects as needed, which may span different areas of the business-from projects focusing on operation improvements to data analysis and data compilation
• Create and prepare invoices for processing (po and non-po invoices) and manage ongoing contracts with external vendors.
• Create and manage access and general maintenance of sharepoint sites, teams, group mailing lists and internal employee portals and drives
• Coordination of site administrative planning, events, process improvements and assignments, with other company administrative assistants
• Support successful onboarding of new employees and employee changes following onboarding processes
• Perform general administrative tasks, such as mailings, faxing, scanning, and photocopying documents.

Travel:

• Coordinate travel and meeting requests for key department members and key external parties, at internal and outside functions, activities, board meetings, including hotel, flights, ground transportation
• Managing and maintaining all travel requirements and meeting planning with global processes including: providing system generated travel itineraries, conference registration, passport/visa management, process travel authorizations
• Coordinate with relocation company for physical moves for incoming and outcoming international employees

Expense reporting

• Manage and process expense reports on business partner behalf
• Mailing receipts when required
• Processing missing receipt affidavits when required

Essential skills and knowledge

Requirements

• 5+ years as an executive assistant supporting executive leadership
• Ability to embrace new technology, and are energized by diving in and learning best practices to support the affiliate
• Demonstrate strong data acumen-ability to derive valuable, relevant, and actionable insights that drive clear business decisions
• Self-starter with ability to anticipate the needs of business partners and initiate appropriate action/ recommendations to ensure the most effective use of resources and time.
• Attention to detail, excellent critical thinking, problem-solving and decision-making skills
• Strong communication skills, both verbal and written
• Interpersonal skills
• Demonstrated customer focused attitude
• Strong computer hardware and software skills
• Ability to work effectively, both independently and within a team environment
• Strong organizational and time management skills

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